2014 REGISTRATION INFORMATION

Grades: Grade levels refer to upcoming school year.

Registration:  Registration open to residents of Plainsboro or West Windsor and children of Plainsboro based business employees.  Registration opens March 3, 2014, online and in the Recreation & Cultural Center. Registration is accepted on a space available, first-come, first-served basis and by full session only. Your registration and space in a program is not confirmed until payment is made. You are always emailed a receipt when you complete a transaction; this confirms you registered properly. The registration program, ActiveNet, allows you to set up your own user account using an email address and password. Your account allows you to see all camps you have registered for, view schedules, get receipts, and be updated on all camp information. User accounts must be set-up by an adult.

Payment: Full payment required with registrations with the exception of financial assistance. (If applying for financial assistance, full application fee required.)  All online transactions are assessed a $2.50 transaction fee and a credit card fee. All in-person transactions are still assessed the $2.50 transaction fee, but no credit card fee as payment must be made in the form of cash or check. 

Fees are NOT pro-rated for absences, family vacations, or for coordination with other programs. 
Note: It is the responsibility of the parent to maintain records of payment for tax purposes or employer reimbursement.  Campers receiving partial Financial Assistance will not be accepted in the program if there is a balance due.

Discounts: Lenape, Pre-K, and Performing Arts Camps offer a discounted rate to those who register thru May 15. No discounts apply for programs after May 15.

Documents: If your child is bringing medication to camp, you will need to complete a Medication Policy and Authorization form. Prescription medications will require a doctor to sign off on the form. Children must be able to self administer medication.  Click on the below link for the form.         

MEDICATION POLICY & AUTHORIZATION FROM

Email Communication:

Our office will use the email address provided during registration to communicate important camp changes and information. It is your responsibility to read such communications.

Financial Assistance:          

Tuition assistance is available for Pre-K and Lenape Day Camps, pre/post camp care and school year Extended Day Program to income-eligible residents of Plainsboro only. Deadline to apply for tuition assistance is May 15, 2014.   A non-refundable application fee of $25 per family is required to apply for day camp assistance.

Financial aid is also available for sports camps, Science Olympiad Camp, and performing arts camps for children living in the WW-PSchool District.  These camps require a $10 non-refundable application fee per child/per camp to apply for assistance. The fee paid for either application may be credited towards the program fee if a camp spot is utilized. Those filing for financial assistance should register for summer programs as early as possible. Space will be held in the program pending a decision on the scholarship award. Click on the link below for more details and Tuition Assistance Form

TUITION ASSISTANCE FORMS 

Refunds: Requests must be made in writing - amount determined by the number of days prior to the start of the program that notification is received.  Percentage calculated on amount paid excluding deposit, non-refundable portion, and credit card fees. Refunds will be processed through the Recreation & Community Services office and will not be applied back to your credit card. Requests received with 5 days or less notification will only be granted for an emergency with documentation. Note: Refunds processed by Plainsboro Township may take up to eight weeks.  Refunds from WWP North Athletic Camps and Recreational Arts are processed at the end of summer.  Application fees are non-refundable.  Refunds are not given for absences, family vacations, or for coordination with other programs. 

                                                                   30+ days       =     75% refund

                                                                   15 - 29 days  =     50% refund

                                                                   6 - 14 days    =     25% refund

                                                                   0 - 5 days      =     no refund

Program Cancellation:

The Township reserves the right to cancel programs.  A full refund will be made.

Arrival / Departure:

There is no transportation to or from camp programs.  Neither the Township nor the school district assumes responsibility for children outside of program hours.  Families requiring additional care must be enrolled in the West Windsor Plainsboro Community Education (WWPCE) Pre/Post Camp Care Program (separate registration with WWPCE required.) Parents must inform Plainsboro staff that their child is arriving from and departing to pre/post camp when selecting camps when registering.

Arrival - Summer programs are not “drop-in” programs nor are they day care services.  Programs have planned activities that commence after attendance is taken.  Therefore, parents who arrive late with child may have to wait with child until a staff member is available for sign-in.  No child may be dropped off without a parent (or authorized adult) signature. 

Departure - Please note the ending time of your child’s camp.  A 15 minute grace period is given for pick-up.  Parents who show up after the grace period will be charged a late fee.  See “Additional Fees”.                                

Additional Fees:  

Fees must be paid to Recreation & Community Services office prior to child’s first day of camp.

Session Changes        $25/per child each occurrence

Late Payment             $25 surcharge

Late Pick-Up               After 15 minute grace period, fees apply as listed:

                                 (Due to office prior to next day of camp)

First time – documented verbal warning

1 to 15 minutes $15

16 to 30 minutes $25

30+ minutes - $50

Transfer of Campers Between Programs & Combining Programs:

Parents are responsible for confirming whether or not staff will transfer children between the programs they selected.  In general, PlainsboroTownship’s policy is to share responsibility with WWPCE in transferring children between day camp and pre/post camp care. We DO NOT escort children to/from one of our programs and WWPCE summer programs.  If you plan to register your child for a WWPCE summer program and a Plainsboro program, make sure to confirm that WWPCE staff will assume responsibility for transferring your child. PlainsboroTownship will not accept responsibility if parents fail to make the appropriate arrangements with WWPCE.

Emergency Procedures

If a child shows signs of serious illness or has received an injury that requires more than basic first aid, the site supervisor will contact the Rescue Squad immediately.  Child will be transported to a medical facility if the responding emergency personnel deems it necessary. Parents (or emergency contact if parents are unavailable) will be contacted as soon as possible, and will be advised of where to meet their child. 

In less serious cases, parents will be contacted directly only if a child needs to be picked-up early due to illness or injury.

Suspension / Removal from the Program

Suspension or warning will be given for the following instances based on the severity of the situation and prior behavior problems

1.   Profane, vulgar, offensive, or foul language

2.   Jeopardizing his/her own safety or the safety of others due to aggressive actions or failure to follow staff directions

A “zero tolerance” policy for the activities listed below (automatic suspension)

1.  Criminal (juvenile delinquent) activity (including but not limited to false alarms, bringing tobacco, alcohol, drugs, or other illegal substances or weapons to camp, malicious mischief, stealing). The police department will automatically be contacted.

2.   Vandalism or damaging equipment or facilities

3.   Fighting

Removal from the program

1.   Unacceptable or egregious behavior is exhibited repeatedly

2.   Unacceptable or egregious behavior involves more serious criminal (juvenile delinquent) activity (including but not limited to causing serious injury to others, violent behavior). The police department will automatically be contacted.

Campers with Special Needs:

Reasonable accommodations will be made for campers with special needs. Parents are required to make full disclosure at time of registration regarding their child’s health, impairment of physical/mental abilities, and other special needs/conditions that may affect participation in camp activities.  Determination of our ability to accommodate special needs will be made during registration process. Children who have an aide in school are required to bring an aide to camp.

Photo Policy: Photos may be taken to be used by the Township or invited media, in print and/or electronic media. If you do not wish your child to be included in such photographs, you must submit this request in writing to the Recreation & Community Services office at least one week prior to the start of your child’s camp.

 

 

Calendar

VIEW ALL