APPOINTMENTS
Vendors should make appointments before calling on the Township Purchasing Office to assure availability of Purchasing personnel. No assurance can be given to vendors who arrive unannounced.
Vendors are requested to make purchasing their first point of contact. When appropriate, Purchasing will arrange contacts with other departments. Unauthorized visits to departments are discouraged. Appointments may be made by contacting the Purchasing Office at 609-799-0909, extension 313, Monday through Friday between the hours of 9:00am and 4:00pm.
Business Registration Certificate (BRC) – All vendors who receive any payment above $3,750 annually from the Township of Plainsboro must supply us with a New Jersey Business Registration Certificate.
METHODS FOR PROCUREMENT IFB, RFQ, RFP
As an equal opportunity employer, the Township encourages small and minority owned businesses to respond.
Request For Proposal (RFP) - RFP’s may be utilized for the procurement of specialized professional services and highly technical systems.
RFP packages may be obtained from the Purchasing Office and will contain the forms, terms and conditions necessary to respond.
Request for Quotation (RFQ) - Purchases between $3,750.00 and the statutory bid threshold ($25,000.00) will generally require a Request of Quotation (RFQ). The Purchasing Office will provide the forms to be submitted at the time and date specified. Purchasing will receive and award RFQ's. Written notification will be sent to awarded vendor on Township letterhead. Any RFQ's received after the date and time specified will not be accepted.
By returning our telephone calls and RFQ's in a timely manner, you can assist us in responding quickly to the needs of all departments.
Invitation For Bid (IFB) - These are generally required for any commodity, service, or public improvement when cost exceeds the statutory bid threshold ($25,000.00) , pursuant to NJ S.A. 40A: 11-3, and must be submitted in accordance with the terms and conditions prescribed in the respective package.
For all IFB's, a vendor may write, e-mail or call for a package, which Purchasing will supply. Generally there is no charge for a set of specifications, however, if you want a package mailed to you, there is a $5.00 mailing fee or you can supply us with a Federal Express account number and we will send it to you. All IFB's must be submitted on forms supplied by the Township. For packages that contain plans or detailed specifications, there may be a fee. Vendors are encouraged to read the Princeton Packet and the Trenton Times for publications of "Notice to Bidders" for current IFB announcements.
IFB's are publicly opened and read aloud at the date, time and location specified. Vendors are invited to attend all openings. IFBs are available for inspection after bids have been opened.
Approval Process - Bids are tabulated and evaluated for: the best price, compliance with bid specifications, financial responsibility, reputation of vendor, service availability, and other relevant considerations.
After analysis, a recommendation is submitted to the Township Committee for award. All awards or rejections normally occur within a thirty- (30) day time frame, but in no case more than sixty (60) days. Exception to this schedule would be in accordance with N.J.S.A. 40A: 11-24, which provides for extensions if parties are agreeable.
Notification of award/rejection will be made in writing.
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